I’ve attempted to manage my time using the Getting Things Done method for about a year. A cottage industry of GTD aids has sprung up, from the humble Hipster PDA to the fancy Tracks and everything in between. I’ve used Gmail, as outlined in Bryan’s whitepaper, for most of the previous year.

The big selling points of Gmail are:

• labeling
• search
• as a web application, it’s accessible anywhere
• your inbox doubles as your GTD inbox, which means that email message you need to answer is already in your GTD system as an action

I’ll let you read the paper for more details.

After a few months, the system started working against me. Gmail is not the fastest web application on the block, which made weekly reviews (a cornerstone of GTD) a pain. I’d click on all my project labels by rote, wait for the list to load, nod my head, and click on the next one. I wasn’t really processing much.

Your mileage may vary on this next point, but for me, it’s not such a great idea to mix my email and actions. I hated checking email because I’d see all the todos and feel swamped. I hated checking todos because I had to wade through spam and content to get to them. I setup rules to automate some of that, but I was always tweaking my rules in lieu of just Getting Stuff Done. Merlin remarked that your GTD system should be like your coffee cup; mine was a British roadster that lived in the shop (and I know a thing or two about that).

What did I do about it? You’ll have to wait for the next post, because this one has been sitting in my unfinished queue for way too long.